Path: Organization > Lookups > Software
The Software type is generally used with the optional IT Equipment module. It can also be applied to Biomed Equipment records. Use this type to list the specific software applications installed. The window accommodates the publisher, software name, major version, serial number, and number of seats (users) allowed as well as the last date it was applied in your organization. The Version Subtab accounts for interim versions, for example, you can specify a Version of 10.2 where the Major Version is 10.
The combination of product name and version must be unique; therefore, you can have only one record for Excel version 2007, but you can also have Excel version 2003. The Publisher field selections come from the vendors records.
The read-only Usage Tab lists the items where the software is installed including the Item Type and Item Code. The Tab is populated when software is added to the IT Equipment or Biomed record.
Mass Version Entry
On the Action Menu for this window, note the Push Version link, which is used to upgrade all selected items to a different version at one time.
Click Push Version to open the Version Entry window. The window grid lists all items where the major version is installed. When you populate the Version field, any items with that version are removed from the grid display.
Mark the check box for any of the remaining items you want to upgrade to the version number shown in the Version field. The Comment field should be completed to help you maintain accurate records.
Click the Save button on the Version Entry window. The "pushed" version now displays on the Software / Usage Tab as well as the item record.